1. Data Controller Information

Golden Brown AI Technologies Ltd.

Email: contact@mika-me.on.crisp.email

Data Protection Officer: contact@mika-me.on.crisp.email

2. Data We Collect

Account Data

Email address
Full name
Phone number (optional)
Company name
Timezone preference

Photo Data

Original uploaded images
AI-transformed images
Thumbnails for gallery display
Framed versions (Polaroid-style)
Photo metadata (timestamp, style used)

Event Data

Event name, date, duration
Event settings and preferences
Magic links and access codes
Usage statistics (photo counts, approvals)

Usage Data

IP address
Device type and browser
Pages visited and features used
Session duration

Payment Data

Payment information is processed by our payment provider and is not stored on our servers. We only receive confirmation of successful payments.

3. Special Category Data (Biometric)

IMPORTANT: GDPR Article 9 / BIPA Disclosure

Photos containing human faces may constitute biometric data under GDPR (Article 9) and the Illinois Biometric Information Privacy Act (BIPA).

How we process facial images:

We process photos using AI for artistic style transformation ONLY
We do NOT perform facial recognition for identification purposes
We do NOT create biometric templates or face prints
We do NOT use your photos to train our AI models
Photos are processed by Google Gemini AI for transformation only

Legal Basis: Explicit Consent

We process facial images based on your explicit consent, which you provide when agreeing to our Terms of Service and uploading photos to the platform.

4. Legal Basis for Processing

Purpose	Legal Basis
Service delivery	Contract performance
Photo transformation	Contract + Explicit consent
Facial image processing	Explicit consent (GDPR Art. 9)
Security & fraud prevention	Legitimate interest
Marketing emails	Consent
Analytics & improvement	Legitimate interest

5. Data Sharing

We share your data with the following third parties:

Google Cloud / Firebase - Cloud storage, authentication, database hosting
Google Gemini AI - Photo transformation processing
Payment Provider - Payment processing (we do not store card details)

We DO NOT sell your personal data to third parties.

6. Data Retention

Data Type	Retention Period
Event photos	30 days after event ends
Event data	30 days after event ends
Account data	Until account deletion
Usage logs	90 days
Backups	30 days after main deletion

After the retention period, data is automatically and permanently deleted from our systems.

7. Your Rights

Under GDPR, CCPA, and other privacy laws, you have the following rights:

1.
Right to Access
Request a copy of all personal data we hold about you.
2.
Right to Rectification
Request correction of inaccurate personal data.
3.
Right to Erasure ("Right to be Forgotten")
Request deletion of your personal data.
4.
Right to Data Portability
Receive your data in a machine-readable format.
5.
Right to Object
Object to processing based on legitimate interest.
6.
Right to Withdraw Consent
Withdraw consent at any time for consent-based processing.

How to Exercise Your Rights:

Email us at contact@mika-me.on.crisp.email. We will respond within 30 days.

8. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the CCPA:

Right to know what personal information we collect
Right to request deletion of your personal information
Right to opt-out of the sale of personal information
Right to non-discrimination for exercising your rights

We do not sell personal information. Therefore, we do not offer an opt-out for sale of data.

9. International Data Transfers

Your data may be processed in the United States through our cloud providers (Google Cloud). We ensure appropriate safeguards are in place:

Standard Contractual Clauses (SCCs) approved by the European Commission
Google Cloud compliance with EU-US Data Privacy Framework
Adequacy decisions where applicable

10. Cookies

We use cookies for authentication and functionality. For detailed information, please see our Cookie Policy.

View Cookie Policy →

11. Children's Privacy

The Service is not intended for users under 18 years of age. We do not knowingly collect personal data from children.

Companies hosting events are responsible for ensuring that event participants meet minimum age requirements.

12. Security Measures

We implement appropriate technical and organizational measures to protect your data:

Encryption in transit (TLS 1.3)
Encryption at rest for stored data
Role-based access controls
Firebase security rules for database access
Security monitoring and logging
Regular security audits

13. Data Breach Notification

In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will:

Notify the relevant supervisory authority within 72 hours
Inform affected users without undue delay if there is a high risk
Document the breach and remediation steps

14. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email or through the Service at least 30 days before they take effect.

15. Contact & Complaints

Questions about this Privacy Policy?